Salary slip generator

How to make a salary slip

Fill the form above and the PDF builds itself, but a payslip only does its job when the numbers are right. Work through it in this order.

1. Employer block. Company name and address at the top. This is what a bank or landlord checks first, and a slip without it reads as something typed up at home.
2. Employee block. Name, employee ID, designation, and the pay period. Add PAN and UAN if you have them, since loan and EPF verification both use them.
3. Earnings. Start with basic salary, then HRA, then any fixed allowances, and let special allowance absorb the remainder so the total matches gross.
4. Deductions. Provident fund, professional tax, income tax (TDS), and ESI if it applies. Add nothing here that the employee has not agreed to.
5. Net pay. Gross earnings minus total deductions. This figure must equal the amount actually credited to the bank account, to the rupee.

What a salary slip must contain

There is no single nationally mandated template, which is why formats differ so much between companies. What a payslip does need is enough detail for someone else to verify it. In practice that means:

If you want the same structure as an editable file rather than a PDF, the salary slip formats page has Word, Excel and PDF versions you can fill in.

Getting the deductions right

Provident fund is 12% of basic plus DA. Many employers apply the statutory wage ceiling of ₹15,000, which caps the employee deduction at ₹1,800 a month. The employer's matching contribution is part of CTC but never appears in the deductions column, because it was never part of gross pay.

Professional tax is a state levy of roughly ₹200 a month, capped at ₹2,500 a year. Several states and union territories, Delhi among them, do not levy it at all, so leave the line out entirely rather than entering zero.

TDS is the employer's estimate of annual income tax spread across the months, so it moves when a bonus lands or an investment declaration changes. It is not a fixed percentage of salary.

The guide to reading a salary slip explains each line in more depth, and the in-hand salary calculator works the same arithmetic in the other direction, from CTC down to monthly credit.

Mistakes that get a payslip rejected

• Net pay that does not match the bank credit. This is the first thing an underwriter checks, and the fastest way to have a slip disbelieved.
• A basic salary far below 40% of gross. It is legal, but it looks like structuring to suppress PF and gratuity, and reviewers notice.
• Professional tax on a slip for a state that does not levy it.
• Missing pay period. A slip with no month and year proves nothing.
• Inventing a slip for a month you were not paid. Submitting a fabricated income document to a bank is fraud, and salary credits in the bank statement will not match.

When you will be asked for payslips

Banks want the last three months for a home, car or personal loan, cross-checked against salary credits. Consulates commonly ask for payslips on letterhead for visa applications. Corporate landlords and brokers ask before a rental agreement, and background verification agencies ask when you change jobs.

Most of those requests can be met with a computer generated slip. Some will still ask for a signature or a company stamp, which is a policy choice on their side rather than a legal requirement, and is covered in is a computer generated salary slip valid.