Simple salary slip format
Not every payslip needs ten salary heads. This simple format keeps just the essentials — basic salary, a single allowances line, PF and professional tax — so it can be filled in under a minute. It works well for small teams where the salary structure is a flat monthly amount.
Your Company Name Pvt Ltd
123 Business Street, City, State - 400001
Salary Slip — June 2026
| Earnings | Amount | Deductions | Amount |
|---|---|---|---|
| Basic Salary | ₹18,000 | Provident Fund (PF) | ₹1,800 |
| Allowances | ₹7,200 | Professional Tax | ₹200 |
| Gross Earnings | ₹25,200 | Total Deductions | ₹2,000 |
| Net Pay | ₹23,200 | ||
This is a computer-generated salary slip and does not require a signature.
For PDF: click Print / Save as PDF, then choose "Save as PDF" as the destination in the print dialog.
What to customize in this format
Start with the header: replace the sample company name and address with your own details, and update the pay period to the current month. Then fill in the employee block — name, employee ID, designation, PAN and days paid — exactly as they appear in your records, because banks cross-check these against other documents.
On the earnings side, this format uses Basic Salary, Allowances with a sample basic of ₹18,000. Replace the sample figures with actual amounts, and rename or remove any head that does not apply to your pay structure. Recheck the gross, total deductions and net pay after every edit — a slip whose totals do not add up is the fastest way to get a document rejected.
Because this layout has only two earnings lines, resist the urge to cram extra components into them — if the salary structure grows, switch to a fuller format instead.
Don't want to edit tables by hand? The free salary slip generator fills everything in for you and downloads a finished payslip PDF in about two minutes.
Frequently asked questions
Is this simple salary slip format free to download?
Yes. The simple salary slip format on this page is completely free — download it as a Word document, Excel sheet or save it as a PDF without signup, payment or watermarks. The file is generated in your browser, so nothing you do here is uploaded anywhere.
How do I edit this format in Word or Excel?
Download the .doc or .xls file, open it in Microsoft Word, Excel, Google Docs or Google Sheets, and replace the sample company name, employee details and amounts with your own. The earnings rows (Basic Salary, Allowances) can be renamed, removed or added to as your salary structure requires.
Is a salary slip made with this format valid?
A salary slip is valid when it accurately reflects the pay actually given and is issued by the employer. Computer-generated payslips without a signature are standard practice in India — the usual note is 'this is a computer-generated document'. What matters is that the figures match real salary records, not which template was used.