Monthly salary slip format
A monthly salary slip records one calendar month of pay: the month and year, days paid, earnings, deductions and net amount credited. This format is the standard month-wise layout used across Indian companies, and banks typically ask for the latest three of these. Reuse the same file each month with the period line updated.
Your Company Name Pvt Ltd
123 Business Street, City, State - 400001
Salary Slip — June 2026
| Earnings | Amount | Deductions | Amount |
|---|---|---|---|
| Basic Salary | ₹26,000 | Provident Fund (PF) | ₹1,800 |
| House Rent Allowance | ₹10,400 | Professional Tax | ₹200 |
| Conveyance Allowance | ₹4,160 | ||
| Medical Allowance | ₹3,120 | ||
| Gross Earnings | ₹43,680 | Total Deductions | ₹2,000 |
| Net Pay | ₹41,680 | ||
This is a computer-generated salary slip and does not require a signature.
For PDF: click Print / Save as PDF, then choose "Save as PDF" as the destination in the print dialog.
What to customize in this format
Start with the header: replace the sample company name and address with your own details, and update the pay period to the current month. Then fill in the employee block — name, employee ID, designation, PAN and days paid — exactly as they appear in your records, because banks cross-check these against other documents.
On the earnings side, this format uses Basic Salary, House Rent Allowance, Conveyance Allowance, Medical Allowance with a sample basic of ₹26,000. Replace the sample figures with actual amounts, and rename or remove any head that does not apply to your pay structure. Recheck the gross, total deductions and net pay after every edit — a slip whose totals do not add up is the fastest way to get a document rejected.
Change the month and year in the header and the days-paid figure every cycle, and keep the file name month-wise (for example, salary-slip-june-2026) so past slips are easy to retrieve.
Don't want to edit tables by hand? The free salary slip generator fills everything in for you and downloads a finished payslip PDF in about two minutes.
Frequently asked questions
Is this monthly salary slip format free to download?
Yes. The monthly salary slip format on this page is completely free — download it as a Word document, Excel sheet or save it as a PDF without signup, payment or watermarks. The file is generated in your browser, so nothing you do here is uploaded anywhere.
How do I edit this format in Word or Excel?
Download the .doc or .xls file, open it in Microsoft Word, Excel, Google Docs or Google Sheets, and replace the sample company name, employee details and amounts with your own. The earnings rows (Basic Salary, House Rent Allowance, Conveyance Allowance, Medical Allowance) can be renamed, removed or added to as your salary structure requires.
Is a salary slip made with this format valid?
A salary slip is valid when it accurately reflects the pay actually given and is issued by the employer. Computer-generated payslips without a signature are standard practice in India — the usual note is 'this is a computer-generated document'. What matters is that the figures match real salary records, not which template was used.